Subcontract Administrator-Federal (Finance)
CORPORATE/FUNCTIONAL PRACTICE
Michael Baker International understands that people require choices in where they want to begin to build a sustainable future. For more than 80 years, Michael Baker International has maintained an entrepreneurial work environment that fosters great careers, which ultimately has brought great success to the organization. Michael Baker offers many opportunities to help you grow professionally to build your career. Whether it is in Finance, IT, Human Resources, Technology, Communications, Proposal Production, Legal or our National Practice and Market segments, take your next step with us and help make a difference in the lives of those you work with and those we serve.
DESCRIPTION
The Subcontract Administrator - Buyer, Federal in accordance with company Procurement Policies and Procedures, and client contract requirements, will provide subcontract administration support, including pre- and post-award subcontract administration with program/project teams and maintain responsibility for soliciting and administering subcontracts, modifications, and task and delivery orders. Review prime solicitation packages and draft and issue subcontract solicitation packages to support prime proposal. Conduct price analysis evaluation of subcontractor proposals and write subcontract price analysis narratives for prime contract proposals. Make entries into the procurement systems, process task orders and modifications, and serve as the primary interface between the company and subcontractors in the pre- and post-award phase. Maintain subcontract files and ensure compliance with company policy. Work as part of a team and use effective communication in daily interactions with internal and external clients.
Essential Duties & Responsibilities:
- Identifies potential sources with operations and program management for required materials or services and develops and issues Requests for Proposals (RFPs).
- Receives, reviews, and negotiates, subcontractor proposals. Manages the sources selection process by leading the proposal evaluation team in fact finding, technical evaluations, and cost/price analysis.
- Negotiates subcontract terms and conditions including estimated cost/price, delivery, quality, and performance requirements.
- Develops and negotiates required special terms, conducts independent cost/price analysis as needed.
- Documents the entire negotiation process.
- Develops the subcontract document; reviews it for compliance with Government, Corporate and Company requirements; and obtains management approval prior to issuance to the subcontracts.
- Leads the subcontract administration team from award through completion to ensure compliance with all terms and conditions, including price, schedule, and quality.
- Coordinates and participates in subcontractor surveys and program reviews. Reviews and monitors payments, commitments, and funding status. Negotiates subcontract changes and responds to all formal subcontract inquiries and issues. Provides subcontract status as required.
- Develops, negotiates, and issues teaming agreements, non-disclosure agreements, and memoranda of understanding.
- Provides subcontract advice and counsel to program managers, engineering personnel and other related functions such as finance, quality, and contract administration.
- Enters administrative and financial data on subcontracts into various subcontract databases.
- Performs subcontract close-out. •
- With operations and program management, reviews proposals, develops evaluation criteria, negotiates subcontract provisions, selects, or recommends subcontractors, writes subcontract packages for review, prepares awards and administers resulting subcontracts. Negotiates additions, deletions, or modifications to subcontracts.
REQUIREMENTS
- Bachelor's degree in Business or related field. Specifically related experience may be considered in lieu of degrees. Relevant certifications through nationally recognized organizations (such as NCMA) not required, but desired.
- 6+ years of related subcontracts experience in federal contracts, with focus on DoD contracts
- Experience with procurement in an A&E, military, and/or services environment.
- Working knowledge of the FAR and DFAR, FAR Parts 15 and 36, desirable
- FFP, T&M and Cost-type subcontracts experience
- Experience reviewing and negotiating subcontractor proposals and prices.
- Solid MS office including Excel.
- Oracle familiarity and experience a plus
- Ability to communicate effectively and multi-task with both internal and external clients in a fast paced, quick turn-around environment is a key for success in this position.
- Business acumen and analytical skills required.
- Attention to detail/reliable.
- Problem solving skills, teamwork, and critical thinking skills necessary.
COMPENSATION
The range for this role is $75,095 - $118,302. This will be dependent on the experience and expertise of the incoming candidate.
BENEFITS
We offer a comprehensive benefits package including:
- Medical, dental, vision insurance
- 401k Retirement Plan
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Life, AD&D, short-term, and long-term disability
- Professional and personal development
- Generous paid time off
- Commuter and wellness benefits
Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
*It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.The Subcontract Administrator - Buyer, Federal in accordance with company Procurement Policies and Procedures, and client contract requirements, will provide subcontract administration support, including pre- and post-award subcontract administration with program/project teams and maintain responsibility for soliciting and administering subcontracts, modifications, and task and delivery orders
