Executive Assistant (Part Time) (Finance)

We are an award-winning design firm, fueled by ideas and a culture of collaboration. Our purpose-driven approach creates healthy places, strong communities and a resilient environment. That's where you come in. With leading clients, diverse colleagues and offices in creative capitals around the globe , a career at NBBJ will inspire you to be extraordinary and help create lasting change. You can learn more about our firm , see what it's like to work here and explore recent projects and ideas at NBBJ.com . Join us to make an impact today!

This role at a glance:
This is an excellent opportunity to join NBBJ Boston as a part time Executive Assistant. This pivotal position requires a tenacious, energetic, intuitive, exceptionally intelligent individual with a passion for clear communication and organization. As the EA, you will represent the firm and its leaders in a professional, positive, thoughtful and uplifting way.

Our ideal candidate will have proven themselves able to thrive in a fast-paced environment through their organizational skills and ability to work within ambiguity and a rapidly changing environment. They will be comfortable working independently and be able to proactively manage an evolving workplace by prioritizing multiple projects while projecting grace and optimism under pressure. Most importantly, the successful candidate will display a passion for working in an administrative team to create a high-performance environment for the leadership of our firm.

In your new role, you will:

• Manage each Executive through a fast-paced daily schedule, ensuring they remain on-time and on-task
• Highly skilled with complex calendars through communication, prioritizing, and anticipating.
• Excellent at detailed expense reporting through Concur
• Manage complex international and domestic travel logistics
• Support the coordination of client visits and office events as needed
• Document key discussions and actions. Distill complex information to identify key issues
• Develop organizational graphics and visuals
• Track and manage multiple state license renewals and continuing education requirements

What you will need to succeed:

• 7-10 years of experience as an EA at the Executive / C-suite level
• Highly skilled in Microsoft Office & Adobe Creative Suite
• Distance communication and meeting technology e.g., MS Teams, ZOOM and internet conferencing services
• High attention to detail and ability to anticipate needs or opportunities
• Commitment to excellence in all activities
• Leads with positivity and discretion

This role is part time / hourly at 24 hours per week and is benefits eligible. This role is required to be onsite in our Boston Office.

NBBJ is an Equal Opportunity Employer. M/F Disabled and Vet EEO/AA Employer.