Elections Technician III - Services (Finance)

The County of Riverside's Registrar of Voters is recruiting for Elections Technician III's to support the Operations Division in Riverside.

The incumbent will be required to work in the office full time during elections due to the volume of work. PLEASE NOTE: Incumbents must be available to work weekends and holidays, including mandatory overtime and/or the night shift (6:00p - 2:30a).

The Elections Technician III will be responsible for supporting, researching, and implementing activities, managing supplies and inventory, assisting with hiring, managing or training both TAP and regular employees with the Voting Center. Along with the duties listed above incumbents may also be assigned to Vote By Mail drop off locations and will be required to assist with securing the Vote by Mail dop off locations.

The most competitive candidates will have experience as with public speaking, training employees and working at least two election cycles. Candidates will also have knowledge of elections code and Microsoft programs including Adobe InDesign

Meet the Team!
The County of Riverside's Registrar of Voters serves its residents by ensuring the electoral process be conducted professionally, consistently demonstrating neutrality and non-partisan decision-making, based upon a thorough knowledge of and compliance with all election laws by administering them timely, responsively and with integrity.• Reviews reports, records, and other documents, per assigned area, for clarity, completeness, accuracy, timeliness, and conformance with department and election procedures.

• Coordinates work activities of assignment with other Elections Office sections to prevent delays and in response to mandated time lines.

• Locates, evaluates, and arranges for sites for polling places; ensures that regulations and guidelines for accessibility for incapacitated and elderly voters are met.

• Prepares voting materials for elections services.

• Prepares charts, reports, instruction manuals, audio-visual material for the purpose of training election precinct workers.

• Provides forms and instructions to candidates, current office holders, and committees.

• Prepares, processes and forwards reports and/or documents to the Secretary of State, as required by law.

• Conducts or assists with Elections and/or Voter education training sessions, as required.

• Provides technical information and guidance on elections procedures.

• May supervise the assembling of training material for distribution.

• Issues, accepts, reviews candidates' documents; collects and receipts nomination fees, candidate statement deposits.

• Accepts, audits, reviews, and maintains a variety of the more complex elections documentation and revised legislation files and systems, which may include but are not limited to, campaign disclosure, polls/precinct locations, nominations, elections calendaring, elections officers, candidate filings, etc.

• Prepares and assists in dissemination of material for publications, translation, typesetting.

• Coordinates with jurisdictions for the conduct of elections.

• Prepares and maintains elections files for all federal, State, cities, schools, and special districts.

• Maintains and manually and/or electronically updates a variety of data for specific assignment (e.g., Nominations, Candidate Filings, etc.).

• Resolves technical problems to improve procedural methods, equipment performance, and quality of product for specific area assigned, whether Election Calendars, Candidate Filings, Precincts and Polling Places, and/or Election Officer lists.

• Assures documentation for assigned area is properly captured on records retention and retrieval system and that archival copies are maintained for security purposes.

• May assist in or conduct instructional seminars for schools, cities, special districts, and other federal, State or County elections.

• May investigate reports, unsatisfactory voting conditions, safety problems, and accidents at polling places before and/or on elections days.Knowledge of: Modern office practices and procedures; Operation of standard office equipment, including word processing, computerized data systems and terminology; Current English usage (grammar, spelling, and punctuation); Filing, indexing, and cross referencing methods; Proper telephone techniques; Procedures for dissemination of appropriate information to the public; Basic California State and federal elections procedures; General function of the elections work unit to which assigned; Procedures for dissemination of elections information to the public, candidates, and/or government officials; Elections deadlines and criticalities; General ballot requirements and ballot tabulating methods; Basic arithmetic; Research methods; Functions of a Registrar of Voter's Office; Full span of Federal, California State Elections, and County elections codes policies and procedures; Elections planning and development, including critical deadlines and ramifications of failures; Ballot tabulating methods; General work scheduling methods, including visual charting and techniques of coordinating work tasks; Recordkeeping for documentation purposes; Procedures for elections calendaring criteria; Working procedures related to the administration of elections in the State of California; Uses of electronic data processing in election activities; Equipment used in the administration of elections (ballot tabulations, etc.); Principles and techniques of establishing and maintaining public relations.

Ability to: Perform general clerical work; Understand and follow both written and oral instructions; Perform data entry and other computerized and or information processing tasks; Learn office operations, including ongoing working and procedural changes; Alphabetize and file documents according to system directions; Concisely and efficiently obtain, record, and relay information from the public and community and government officials served; Read, understand, explain procedures, forms, and processes with tact and courtesy to the general public and government officials; Speak English at a level for effective job performance; Learn to perform diverse clerical and technical elections operations tasks required by the office; Learn to operate a variety of unique computerized output and/or electronic imaging equipment of the elections office; Learn to perform equipment adjustments, if and as needed; Read and understand applicable elections codes and instructions; Make decisions in standard elections procedural matters without immediate supervision; Prepare and maintain accurate records and reports; Make arithmetical calculations rapidly and accurately; Establish and maintain effective and cooperative working relationships; Communicate in English and at the professional level of the Elections Office with the voting public, candidates, elected and government officials; Read, understand, and interpret a variety of Elections Code directives and procedures; Independently research and prepare concise written narrative and/or statistical reports; Provide clear, concise reports, and schedules, both orally and in writing; Independently communicate and direct the voting, nominating public, and officials in the interpreted methods required by Elections Code; Operate and maintain a full variety of elections equipment; Plan and organize a full and/or unique work assignment along with providing assistance to a public and other working peers during critical work load periods; Develop, coordinate, plan, and maintain the elections calendaring process; Coordinate varying workloads to meet legally mandated deadlines; Understand, interpret and explain procedures related to the calendaring, nominations, candidate filing, fees, legislature, and other specialized assignment of the Elections Office to the general public, candidates, and other government officials; Maintain good working and professionally efficient relationships with a variety of the public and political representatives.

Experience: One year experience as an Elections Technician II in Riverside County;

OR

Two years full-time experience with a municipal, County, or State elections office;

OR

Three years full-time clerical experience and work with data entry and/or computerized systems two of which must have included the responsibility for communicating or explaining information or procedures to the public.

Substitution: One year of the required three years clerical experience may be substituted by either of the following:

Completion of either 9 semester or 18 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field;

OR

Completion of 360 hours of training from recognized occupational training program in secretarial sciences, business education, or a closely related field.What's Next?
Open To All Applicants

This recruitment is open to all applicants. Qualified applicants may be considered for future vacancies throughout the department.

Applicants who are current County of Riverside employees and/or current employees of the Registrar of Voters may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.
For questions regarding this recruitment
Contact Joshua Roberts at JoRoberts@rivco.org with any questions regarding this recruitment.