Office Assistant (Finance)

Compensation Range
$21.88 - $30.00 Hourly Rate

Job Description Summary:
Provide office administrative support to project management team or department (may be one or more people).

Job Description:

POSITION RESPONSIBILITIES AND DUTIES

• Ability to perform all essential duties of Junior Administrative Assistant
• Answer phones - screen/handle routine items and direct calls as appropriate
• Greet clients, visitors, and vendors in a professional manner, direct to appropriate person
• Process incoming and outgoing mail including UPS, courier service and Federal Express; sort, prioritize, and distribute, handle items not requiring supervisor's attention
• Manage shipping and receiving for the office, create labels, purchase stamps, occasionally make trips to the post office for certified mail
• Maintain office phone list and email group distribution list
• Manage and provide support with office vendor management to include janitorial services, security system, coffee services, processing invoices and submission of building maintenance requests
• Assist with travel arrangements, planning itineraries and scheduling meetings
• Assist with new hire onboarding and scheduling assistance as required, order required equipment, parking passes, fuel cards and prepare new hire boxes.
• Assist with setting up new vendors in cost management system and processing credit applications
• Assist with general administration management of office/facilities, including assistance with office moves, water plants, clearing, order catering and setting up of office workstations for new hires.
• Maintain inventory of office and breakroom supplies while keeping monthly budget in mind
• Maintain conference room and office room appearance
• Event management support for Regional Event Coordinator and other office events as assigned
• Occasional travel between offices may be required
• Order and distribute plans
• Complete other responsibilities as assigned

MINIMUM SKILLS AND REQUIREMENTS

• High School Diploma or equivalent
• Ability to keyboard 45 wpm accurately
• Working knowledge of general office procedures and office machines
• Proficient in English verbal communication skills, including professional telephone manner
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Valid drivers license

ADDITIONAL SKILLS OR KNOWLEDGE A PLUS:

• Minimum two years secretarial or clerical experience in addition to above training
• Public Notary in applicable state
• Bluebeam
• CMiC

SUMMARY OF BENEFITS:

This role is eligible for the following benefits: medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership. Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.