Senior Administrative Assistant - Graduate School of Biomedical Sciences (Finance)

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

We are hiring immediately for a Senior Administrative Assistant to join the team at The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences. In this position, you will serve as front desk receptionist, answering phones, directing calls, managing classroom reservations and schedules, ordering and maintaining office supplies, and providing general administrative support to include coordinating and planning meetings. The ideal candidate for this role will have prior administrative support experience and be able to communicate effectively and multi-task!

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time - all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

Provides general and varied administrative support to a department or group of professionals under general supervision. Performs work that is varied and generally administrative and/or project oriented with general analysis. Work generally requires use of initiative and independent judgment. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

• Serves as front desk receptionist for the MD Anderson UTHealth Houston Graduate School of Biomedical Sciences (GSBS) Dean's office, including answering phones, directing calls and inquiries to appropriate GSBS areas, greeting visitors, assisting with mail and deliveries, etc.
• Manages GSBS classroom reservations and schedules, assists staff with reserving rooms through MD Anderson Cancer Center Event Operations
• Orders, inventories, and restocks office supplies, including for the student coffee bar
• Manages building maintenance and repairs, responsible for furniture purchasing
• Reports and tracks completion of housekeeping and facilities issues, orders office signage
• Oversees office key assignments for staff in conjunction with MD Anderson lock shop
• Provides general administrative support including coordinating and planning meetings, and assists with major school events
• Primary contact for TMC contract parking for staff, responsible for printing and restocking TMC parking validations, validating visitor parking and maintaining log of validations
• Processes building access requests for faculty and staff, serves as backup for student badge access
• Other duties as assigned

Certification/Skills:

• Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
• Use of University financial systems may be required.

Minimum Education:

• High school diploma or equivalent required. Associates degree preferred.

Minimum Experience:

• Five (5) years related work experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement.
• Prior experience with scheduling, maintaining calendars, and travel itineraries required.
• Prior experience preparing meeting materials or general reports preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215

Veteran Information:

Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to: 001802, 2605, 0111, 3F561,68G, 70A, 70B, 70E.

For a complete list please visit www.uthealth-veterans.jobs .

Residency Requirement:

Employees must permanently reside and work in the State of Texas.