Compliance and Contract Coordinator (Finance)

About Our Company - Prospiant, the agriculture technology business portfolio of Gibraltar Industries, Inc. (NASDAQ: ROCK), and the leading U.S.-based provider of turnkey controlled environment agriculture (CEA) solutions for growing fruits, vegetables, hemp, and cannabis. The company has expertise in custom-designed, manufactured, and installed greenhouses for research, education, and retail garden centers. Prospiant embodies long-term stability with the unmatched financial strength and end-to-end expertise of our heritage brands; gained during more than 150 years of combined business success.

We are trusted AgTech experts partnering to grow a prosperous and sustainable world. Our success in the produce, commercial, and cannabis markets couldn't be possible without our employees' commitment to our core values - Make It Better, Make It Right, Make It Together, and Make An Impact.

• Make It Better - Challenges our way of thinking every day to exceed the needs of our customers and improve our business and workplace. Raises the bar and sets new standards.
• Make It Right - Cares about doing the right thing for fellow employees, customers, and our communities. Holds high standards of ethics and safety and includes others. Does not look the other way when something is amiss.
• Make It Together - Works collaboratively with others, across the organization, and with our customers. Fosters a culture that is inclusive of different perspectives and experiences.
• Make An Impact - Approaches work and life with an intent to drive change and make a difference for our customers, investors, and community.

Gibraltar is a leading manufacturer and supplier of products and services for North American AgTech, renewable energy, residential, and infrastructure markets. By building solutions that make life better for people and the planet, Gibraltar advances the art and science of engineering, science, and technology to shape the future of comfortable living, sustainable power, and productive growing.

Guided by an inclusive, values-driven culture that celebrates and rewards different perspectives, we work together to create lasting positive impact on everyone our business touches. To learn more about what makes us #GibraltarProud, visit our website: www.gibraltar1.com

Position Summary:

The Compliance and Contract Coordinator is responsible for managing and maintaining Prospiant's state contractor licenses, subcontractor and vendor insurance compliance, and other related documentation. This role involves ensuring timely renewals and adherence to compliance requirements, including initiating meetings with senior leadership for exceptions and approvals. The position also supports the upkeep of Lien Rights, Master Service Agreements (MSAs), Certificates of Authority, and business licenses in collaboration with various teams. The Compliance and Contract Coordinator will also support the company's Sales Team in the contracting process to ensure quick, thorough, and consistent review, modification, and execution of contracts with the appropriate company protections and sufficient detail to eliminate ambiguity in interpretation of contract terms and deliverables, requiring the requesting and entering information regarding contract information, bonds, warranties, and customer documentation.

Primary Responsibilities:

• Pursue State Contractor Licenses upkeep (new and renewals) in states where Prospiant is required to have such license to operate.
• Pursue and Upkeep Subcontractor and Specialty Vendors Insurance Compliance documentation. Notify Operations and Sales Team when companies become noncompliant.
• Initiate meeting with VP of Operations regarding subcontractor exception requests to compliance requirements for approval/rejection
• Notice of Furnishing letters and distribution of other Lien Rights Documentation required.
• Utilize and manage lien tracker tool to track lien rights and distribute Notice of Furnishing letters and distribution of other Lien Rights Documentation required. Assist administrative team with AR collections and maintain project lien filings.
• Assist in MSA upkeep and new vendor subcontractor compliance requirements.
• Assist in Certificate of Authority upkeep with Design and Engineering Team, when requested.
• Assist with Business Licenses with Finance Team, when requested.
• Maintain Procore Directory Information for internal and external entities.
• Compliance reporting.
• Follow up on documentation required internally and externally.
• Research state compliance requirements to ensure continuity in licenses.
• Using construction experience, read, compare, red-line, and interpret sales contracts for projects to ensure contract supports and benefits Prospiant's strategic advantage, and amplify information to senior leaders when identifying potentially cumbersome or other provisions likely to impact performance or margin.
• Review, edit and negotiate contract templates, terms, and work closely with sales team to resolve key terms and risks.
• Assist with the organization and tracking of all contracts.
• Work closely with risk management on all contract information for bond applications, warranties, Certificates of Insurance, claims, IP's, Patents, etc.
• Coordinate critical dates and follow-up to ensure contract compliance.
• Assist project team with project closeout documentation process, the project change order process, and other project processes as needed.
• Understand the scope of work and schedule deadlines for each project.
• Conduct contract postmortems to identify opportunities to improve and streamline future contracts.
• Perform clerical duties such as filing, basic accounting, data entry, and more.
• Abide by all Federal, State, and local laws; uphold and maintain accountability to all Company policy.
• Work on special projects and other duties as requested.

Position Qualifications:

• Associate degree in in Construction, Paralegal, Law, Business Administration or Related
• 5 years of experience in Construction Contract Administration
• 5 years of experience in construction industry
• Paralegal Certification preferred.
• Must be proficient in Microsoft Word, Excel, Procore and Bluebeam (PDF editing)
• Must demonstrate strong organizational skills, self-initiative, and proactive sense of urgency
• Results-oriented, following through on tasks to completion

Why Prospiant?

• Complete Benefits Package: Medical, Dental, Vision, Life Insurance, STD/LTD, 401(k) with company match
• Opportunities for career development and advancement
• Dynamic workplace
• Paid volunteer time off
• Education assistance
• Referral bonus
• Annual bonus opportunity
• Opportunity to get involved with employee resource groups and engagement events

Gibraltar is an Equal Opportunity Employer; and considers applicants for all positions without regard to race, color, religion, creed, gender, gender identity, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. In addition, Gibraltar will provide reasonable accommodations for qualified individuals with disabilities.

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