Administrative Assistant (Administrative)

Job Summary

Enter and maintain purchase records for outside processing. Update inventory to reflect outside production. Communicate status of orders and production to sales. Work closely with AP to make sure processing invoices are paid timely. Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, correspondence, or other material. Complete forms in accordance with company procedures. Make copies of correspondence or other printed material. Operate office equipment, such as scanners, copiers, or phone systems.  

Job Responsibilities

• Enter Processing Purchase orders as received from sales.

• Update inventory through Outside Production Processing.

• Process material receipts and update inventory transfers.

• Research inventory variances, costing issues, and perform outside processing corrections.

• Perform routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files. Communicate with sales and Vendors on the status of production.

• Monitor and report inventory exceptions.

• Other duties as assigned 

Knowledge of administrative and clerical procedures and systems such as MS office, file management and     records, designing forms, and other office procedures and terminology. 

Communicate effectively verbally or in writing as appropriate for the needs of the audience. 
Strong organizational skills  

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) General Administration