Senior Administrative Services Analyst - Material Management (Finance)
The County of Riverside's University Health System-Behavioral Health is seeking a regular Senior Administrative Services Analyst to join their Material Management team. Under direction, the incumbent will be responsible for supporting the Value Analysis/Medical Center Purchasing team in: facilitating contract negotiations with vendors to establish services requested by department, assessing purchase requests for efficiency and value, troubleshooting any issues related to contract deliverables directly with vendors, ensuring consistency and uniformity in pricing for items used department wide ; analyzing and reviewing complex budgetary information, staffing and other related administrative details to provide recommendations to management, formulating solutions to difficult administrative problems, reviewing and monitoring expenditures of multiple programs or projects, and performing other related duties as required. This position is located in Riverside.
The Senior Administrative Services Analyst is the lead level classification in the Administrative Services Analyst series and reports to an administrative or executive manager level position. The Senior Administrative Services Analyst differs from the Administrative Services Analyst II in that the former acts in a lead capacity of administrative services for a division or unit within a department.
The most competitive candidates will have the following professional experience and knowledge:
- At least 2 years of experience in vendor relations and/or supply chain field
- At least 2 years of experience reviewing financial data
- At least 2 years of experience reviewing contracts
- Peoplesoft Financials
- Simpler
- Microsoft Excel and Lists
Meet the team! RUHS-BH Website
•Review and examine on-going expenditures related to operations, approved budgeted items, staffing, and contracts; ensure expenditures comply with budgeted plan.•Conduct and participate in financial and productivity audits; analyze productivity data; ensure departments are in compliance within requirements.
•Prepare a variety of complex financial reports; write justifications for proposed budget adjustments, request for qualifications, request for proposals, and Form 11s for approval.
•Develop staffing guidelines to monitor human capital; ensure appropriate funding is available for labor allocation.
•Compile and create highly complex statistical reports to ensure operation activities meet departmental requirements of programs or projects.
•Develop contract monitoring tools; evaluate and monitor contractor's performance; evaluate grant requirements.
•Analyze and write contracts; negotiate terms, conditions and prices of contracts; review cost comparisons from vendors; monitor expenditures of contracts.
•Perform costs and benefits studies to provide recommendations to management staff.
•Review and keep current with legislation to determine effect on departmental operations and programs.
•Identify operational problems and formulate appropriate solution under little direction.
•Collaborate with other divisions and units for departmental-wide projects.
•Evaluate procedures and policies of programs.
•May provide guidance, training and review the work of subordinate clerical staff. OPTION IEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: One year of professional experience in an administrative capacity, which must be at journey level.
OPTION IIEducation: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)
Experience: Two years of paraprofessional or technical experience in an administrative capacity, which must include a minimum of one year of journey level experience.
ALL OPTIONSKnowledge of: Principles of administration, organization and management to analyze operations, services and programs; budgetary and contract monitoring.
Ability to: Analyze and collect data through a variety of complex systems; gather and compile facts and statistics; evaluate program effectiveness; recommend program revisions; conduct studies of administrative and operational activities; evaluate program problems and provide solutions; monitor budgetary expenses.
Other Requirements
License: Possession of a valid California Driver's License may be required.Questions regarding this recruitment? Please contact Raven Padilla via email at rpadilla@rivco.org .
