Incoming Transfers Specialist (Hybrid - Oak Brook, IL) (Finance)

The Transfers Specialist will report to the Transfers Manager in the R&C Operations Department. This role is responsible for the accurate review and processing of incoming and outgoing transfers and distributions from Inspira to custodians and clients. Within the Outgoing Transfers team, there is a high degree of team work whereby each Administrator has specific responsibilities but will cross-train and rotate through all the outgoing transfer functions. The incumbent will work closely with investment sponsors, clients, and various internal departments to resolve any issues that arise. The ideal candidate will have the ability to multi-task while also being detail oriented, they should be reliable, and come to work each day with a positive attitude.
• Review and process a large volume of outgoing transfer and distribution requests
• Record transferred assets to the client account in the Trust Accounting System ensuring appropriate tax codes are assigned
• Process ROTH conversions and re-characterizations in accordance with company procedures and IRS timelines
• Prepare deeds associated with the transfer or distribution of recorded assets, namely real estate and mortgages
• Assist in amending prior transactions and client tax forms as needed to ensure proper reporting
• Work closely with sponsors to obtain current asset valuations for taxable distributions
• Follow up with sponsors or successor custodians to determine status of transfers and re-registrations
• Work closely with several internal departments to clear pending issues
• Review and record alternative asset valuation updates, which includes analyzing sponsor statements and reconciling activity to the Trust Accounting system to identify and resolve differences
• Ensure that work generated consistently adheres to Company policies and procedures and meets established service levels
• Create and maintain written operating procedures related to assigned functions
• Actively share ideas to improve department processes and efficiencies
• Other duties as assigned.

Typical schedule for this position is Monday to Friday from 8 a.m. CT to 4:30 p.m. CT. This position needs to be able to come into the Oak Brook, IL office as needed.